How to Record From Voice to Microsoft Word Text

817028 How to Record From Voice to Microsoft Word Text

Recording your voice and converting it to text in Microsoft Word is a great way to save time and increase productivity. Whether you want to dictate notes, transcribe an interview, or write hands-free, this guide will show you how to set up and use voice typing in Word.

Step 1: Set Up a Microphone

The first step is to connect a microphone to your computer. Any good quality microphone will work, such as a headset mic or USB condenser mic.

To set up the microphone in Windows 10:

  1. Click the Windows Start button and type “Set Up a Microphone”
  2. Open the Sound settings
  3. Follow the on-screen instructions to test and adjust the microphone

Make sure the microphone is working properly before moving on. Speak into the mic and check that the sound level jumps when you talk.

Step 2: Train Windows Speech Recognition

Now it’s time to train Windows to understand your voice:

  1. Open the Start menu and search for “Speech Recognition”
  2. Click on “Speech Recognition” > “Improve Voice Recognition”
  3. Follow the prompts to read aloud some text so Windows can analyze your voice
  4. Complete the voice training process

Spend at least 3-5 minutes training the speech recognition. This will dramatically improve accuracy when dictating.

Step 3: Dictate into Microsoft Word

With your microphone set up and voice training complete, you’re ready to start dictating into Word using speech-to-text:

  1. Launch Microsoft Word
  2. Click on the Dictate toolbar button (may look like a microphone icon)
  3. When you see the mic icon turn blue, start talking
  4. Say punctuation marks out loud when needed, like “period” or “new paragraph”
  5. Click Done dictating when finished

As you speak, you’ll see the text start to appear in Word. You can dictate as much as you want – full documents, notes, interview transcripts and more.

Step 4: Edit and Format the Transcription

After dictating your text, you’ll probably need to clean it up:

  • Say “select all” then “cut” to move the text out of the dictation box
  • Paste the text into a Word document
  • Use Word’s editing tools to format, correct errors, etc.
  • Take advantage of styles like headings and bullet points
  • Add images, tables, and other elements to supplement the text

Be sure to manually correct any transcription errors you spot. Also format the text properly with paragraph styles, fonts, etc. so it’s presentation-ready.

Tips for Better Accuracy

Follow these tips if you notice accuracy issues when dictating:

  • Train speech recognition in different ambient noise environments
  • Speak clearly and enunciate words
  • Add custom words that get misrecognized to Windows Speech Dictionary
  • Use a faster internet connection to improve cloud processing
  • Buy a higher quality microphone for clean audio

With practice, you can achieve upwards of 99% accuracy using Word’s robust speech-to-text capabilities.

Get More Advanced with Third-Party Apps

While Word’s built-in tools work well, third-party apps like Dragon NaturallySpeaking bring even more advanced features:

  • Faster transcription speeds
  • Custom voice commands
  • Cloud syncing across devices
  • Ability to train subject-specific vocabularies
  • Direct integration with popular apps
  • And much more

So if you find yourself needing more customization or output speed, graduate to a professional speech recognition platform.


Recording voice and transcribing to text in Word is simple and game-changing for productivity. With a good mic and speech training, you can dictate documents and notes more efficiently than ever before. Try it out – and speak your way to better workflow!

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