Duplicating a page in Microsoft Word allows you to reuse content while saving time rewriting or reformatting. Whether you need an extra page for a brochure, repeating headers, or duplicate signatory blocks, copying a page takes just a few clicks.
Follow this simple, step-by-step guide to duplicating a single page or multi-page selection in Word on Windows and Mac.
Why Duplicate a Page?
Duplicating a page can be useful for:
- Creating templates and formatting standards
- Adding extra pages to documents
- Repeating headers, footers, or blocks of text
- Saving signatory blocks with electronic signatures
- Copying tables, images, text boxes, and other elements
- Developing a consistent look and feel throughout a document
Copying an existing page saves the effort of recreating the layout and formatting from scratch.
What Gets Duplicated?
When you duplicate a page in Word, everything gets copied, including:
- Text formatting like fonts, sizes, colors
- Paragraph formatting like line spacing, indentation
- Tables, images, text boxes, and other elements
- Page numbering
- Headers and footers
The duplicate will be an exact copy to start. You can then edit the new page separately without affecting the original content.
Step 1: Select the Page to Copy
To duplicate a page in Word, first click at the start of the page and highlight the content you want to copy:
For a single page:
- Click at the top of the page, hold down the mouse button, and drag down to the bottom of the page to select all of the text and elements.
For multiple pages:
- Click at the start of the first page. Hold down
CTRLas you click at the bottom of the last page in the selection. This will highlight the text across multiple pages.
Step 2: Copy the Page
With the page contents selected, copy it:
- Or right-click the selection and click
- Or go to
Edit > Copyin the menu ribbon
Step 3. Insert a New Blank Page
Position your cursor where you want the duplicate page to be inserted:
- Click at the end of the page before where you want the new page added
- Go to
Insert > Blank Pagein the menu ribbon
A new blank page will be created at that point in the document.
Step 4. Paste the Copied Page
With the blank page created, paste the copied content:
- Or right-click and select
- Or go to
Edit > Pastein the menu ribbon
The pasted selection will appear as an exact duplicate on the new page.
Duplicating a Single Page Document
For short, single page Word documents, duplicating the one page is even easier.
Select and copy all of the content at once instead of highlighting a portion of the text:
On Windows and Mac:
⌘+Ato select everything
- Copy with
- Paste with
This will paste a duplicate of the entire document contents below the original on the same page.
Duplicating Pages in a PDF Document
You can use the same process to duplicate pages when working with PDF files:
- Open the PDF document
- Select the page contents
- Copy and paste the selection into the PDF editor to duplicate the page
This allows reusing pages when developing PDF booklets, menus, forms, and other documents.
Tips for Managing Duplicate Pages
When duplicating pages in Word, keep these tips in mind:
- Edit first: Make any changes to the original page before duplicating so you don’t have to edit each copy.
- Copy once, paste many: No need to keep copying over and over. Copy once then paste to create multiple duplicates.
- Break the link: To edit duplicates separately without changing the original, break the link to the initial page after pasting by going to
Edit > Paste Special > Unformatted Text.
- Watch the layout: If duplicating pages with images or tables, check that the layout and formatting carry over correctly.
- Delete duplicates: Right-click unwanted pages and select
Delete Pageto remove duplicates you don’t need anymore.
Following these simple steps will allow you to quickly and efficiently duplicate pages in Word. Reuse content while maintaining consistent formatting and layouts with minimal effort.