How to Create and Customize Envelopes in Microsoft Word

How to Create and Customize Envelopes in Microsoft Word How to Create and Customize Envelopes in Microsoft Word

Envelopes are an essential part of both personal and business correspondence. Whether you’re sending a birthday card to a loved one or invoices to clients, envelopes help deliver those important messages.

Creating customized envelopes in Microsoft Word is easy and allows you to add a personal touch. You can include your logo, stylize the text, adjust margins, and more. Read on to learn how to make stylish envelopes that represent your brand using Word.

Step 1: Open a Blank Word Document

To start, simply open Microsoft Word and select “Blank document” to create an envelope from scratch.

Pro Tip: Alternatively, you can select an existing template under the “Personal” or “Business” categories when starting a new file. Then skip ahead to the customization steps.

Step 2: Access the Envelopes Tool

Next, click on the Mailings tab in the Word ribbon. In the “Create” section, click the Envelopes button.

Envelopes button in Word ribbon

The Envelopes and Labels dialog box will appear. Make sure the “Envelopes” tab is selected.

Step 3: Enter Addresses

In the “Delivery address” box, type the recipient’s full mailing address.

To add your return address, type it in the “Return address” box. Or click “Contacts” to select an address from your Outlook or Mac Contacts.

Pro Tip: Add your logo by clicking “Add to Document” first. Then insert your logo image before the return address text box.

Step 4: Select Envelope Size

Click the Options button in the Envelopes box. Go to the “Envelope Options” tab.

In the “Envelope size” dropdown menu, choose the size of the envelopes you will be using. Common sizes like DL and #10 envelopes are available.

For custom sizes, select “Custom size” and enter the dimensions.

Step 5: Customize Text Style

While still in the “Envelope Options” tab, click Font next to the delivery or return address sections.

Select font style, size, color, and other text formatting options. Choose a font that matches your brand identity.

Pro Tip: Use a simple, easy to read font for the mailing address text.

Step 6: Add Logos and Images

For a professional branded look, add your company logo to the envelope:

  1. Click Add to Document in the Envelopes box.
  2. Position your cursor above the return address box.
  3. Go to the “Insert” tab and select “Pictures.” Choose your logo file.
  4. Resize and position the logo image as desired.

Pro Tip: Make sure the logo doesn’t cover important envelope text after printing.

Step 7: Adjust Printer Options

Go back to Envelope Options and click the “Printing Options” tab.

Select orientation, printing order, and tray feed method based on your printer model.

Refer to your printer manual if unsure about these settings. Proper configuration ensures envelopes print correctly.

Step 8: Save Envelope Template

If you’ll reuse your customized envelope design frequently, save it as a Word template:

  1. Click the File tab > Save As
  2. Change file type to “Word Template”
  3. Enter a descriptive name and save

Later, open the template to quickly create branded envelopes anytime. Replace the sample addresses with real ones before printing.

Step 9: Print Envelope

When ready to print, insert an envelope in the printer tray matching the feed method selected earlier.

Return to the “Mailings” tab in Word and simply click the Print button to start printing your customized envelope!


With Microsoft Word’s envelopes tool, you can easily create customized envelopes that reflect your personal or business brand identity.

Follow the steps to:

  • Open a new document
  • Access the Envelopes tool
  • Enter addresses
  • Select envelope size
  • Customize text styling
  • Add logo images
  • Configure feed options
  • Save as a reusable template
  • Print

Matching printed envelopes elevates your business or personal stationery. So customize Word envelopes to impress recipients and promote your brand.

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