How to Save a File From Google Docs to a Flash Drive

15468 How to Save a File From Google Docs to a Flash Drive

Saving your Google Doc files like documents, spreadsheets, or presentations to a flash drive allows you to access them offline and share them with others easily. Here is a complete step-by-step guide to saving a Google Doc file to a flash drive on both desktop and mobile.


Before you begin saving files from Google Docs to your flash drive, ensure:

  • You have the Google Chrome or Microsoft Edge browser installed on your desktop. Google Docs works best on these browsers.
  • You are using a computer – either Windows, Mac, or Chromebook. These instructions do not apply to mobile devices.
  • You have a USB flash drive handy with enough storage space for your files.

Step 1: Turn on Offline Access in Google Drive

To save Google Docs files offline, you need to enable offline access in Google Drive first:

  1. Open the Google Drive website and sign-in to your Google account.
  2. Click on the Settings icon in the top right and select Settings from the drop-down menu.
  3. Under “Offline,” check the box for Create, open and edit your recent Google Docs, Sheets & Slides files on this device while offline.
  4. Click Done.

Offline access is now turned on. Next, let’s save individual Google Docs files offline.

Step 2: Make Google Docs Files Available Offline

To save an individual Google Doc file like a document, spreadsheet, or presentation offline to your flash drive:

  1. In Google Drive, right-click on the Google Docs file you want to save offline.
  2. Select Make available offline from the drop-down menu.
  3. Repeat steps for other files you want offline by holding the Shift key and right-clicking on additional files.

The selected Google Docs files are now available offline on your computer.

Step 3. Download Google Docs Files to Flash Drive

Now you can download the offline Google Docs files to save them on your flash drive:

  1. Insert your flash drive into your computer’s USB port.
  2. In Google Drive, right-click on the offline file and select Download.
  3. In the pop-up window, select your flash drive from the left panel as the location to save the file.
  4. Alternatively, you can select Download from the File menu in an open Docs file. Then choose flash drive as location.
  5. The Google Docs file will be saved to your flash drive in native format or you can choose another format before downloading.

You can now eject your flash drive once the file has been saved and access the Google Docs file offline on any device.

How to Save Google Docs as PDF on Flash Drive

To save a Google Docs file as a PDF directly to your flash drive:

  1. Open the Google Docs file you want to save as PDF.
  2. Click on File > Download > PDF Document.
  3. In the pop-up window, select your inserted flash drive as the location and click Save.
  4. The PDF version of your Google Doc is saved to your flash drive.

This allows anyone to open your file using a PDF reader without needing access to Google Docs.

Tips for Managing Google Docs Offline

Here are some useful tips for working with Google Docs offline:

  • Any changes made to offline Google Docs files are synced back to Google Drive when you reconnect to the internet.
  • You can access offline files in the Offline preview section of Google Drive.
  • Offline access needs to be turned on again if you disconnect or reconnect your Google account on the computer.
  • Mobile apps do not support offline access unlike the desktop browser version.

By following these simple steps, you can easily save important Google Docs files like documents, spreadsheets, and presentations straight to your flash drive for offline access and portability. Let us know if you have any other questions!

About The Author