How To Print Without Comments in Microsoft Word

Introduction

When collaborating on documents, the review and commenting features in Microsoft Word are extremely useful. However, you may want a clean printed version without comments showing. Fortunately, Word makes it easy to print your document with or without comments showing.

In this article, we will cover several methods to print without comments in Word, including:

• Turning off markup before printing
• Adjusting print settings
• Deleting comments

We will provide step-by-step instructions for Word on Windows and Mac.

Turn Off Markup Before Printing

The easiest way to print without comments is to turn off markup in your Word document first, then print as usual. Here’s how:

On Windows

1. Open your Word document
2. Click the Review tab
3. In the Tracking section, click the down arrow on All Markup
4. Select No Markup
5. Click File > Print to print normally

On Mac

1. Open your Word document
2. Click the Review tab
3. In the Tracking section, uncheck the Comments box
4. Click File > Print to print normally

This will temporarily disable display of ALL markup, including comments and tracked changes.

Adjust Print Settings

You can also adjust print settings to exclude comments without turning off markup:

On Windows and Mac

1. Open your Word document
2. Click File > Print
3. Click the arrow under Settings
4. Uncheck the Print Markup option
5. Click Print

This prints the document without markup but does NOT disable markup display in Word.

Delete Comments Before Printing

You can also permanently delete comments before printing:

On Windows and Mac

1. Open your Word document
2. Click the Review tab
3. In the Comments section, click the down arrow on Delete
4. Select Delete All Comments in Document
5. Click File > Print to print the document without comments

Customize Printout

For more control, you can also choose to print a final document with certain markups and exclude others. For example, print tracked changes but not comments.

The print settings offer additional options to customize your printout. Explore the different choices for what to include.

Conclusion

With the techniques covered in this article, you should have no trouble printing your Word documents without comments. Simply turn off markup, adjust print settings, or delete comments as needed before printing.

The flexibility to print with or without markup is handy both for reviewing drafts and creating clean final versions ready for distribution.

Hopefully you found this guide helpful. Now you can easily print your Word documents comment-free! Let us know if you have any other questions.