How to Create a Letterhead in Google Docs

Image 045 How to Create a Letterhead in Google Docs

A letterhead is an essential component of formal business communication. It allows you to present a professional image and reinforce your brand. With Google Docs, creating a custom letterhead is quick and easy. In this guide, I’ll walk you through the step-by-step process.

Step 1: Open a New Document

Go to Google Docs and start a new blank document. This will become your letterhead template.

Step 2: Add Your Logo

A logo is a key element of any letterhead. Click Insert > Image and choose your logo file. Position the logo at the top-center of the page. Resize as needed, but don’t distort the proportions.

Step 3: Add Your Business Details

Below your logo, add your business name, address, phone number, email address, and website. Use a smaller text size for this information. Center align all text elements.

Tip: Create a table with one row and two columns. Put your logo in the left column and business text in the right. This keeps everything neatly aligned.

Step 4: Add Design Elements (Optional)

Customize the look of your letterhead by adding design elements like:

  • A decorative border
  • A subtle background color or fill effect
  • Horizontal rule lines
  • Watermarks
  • Custom shapes

Keep embellishments minimal for a clean, professional look.

Step 5: Set Page Margins

In Google Docs, the default page margins may be smaller than a standard business letter.

Click File > Page setup to modify the margins. Good settings for a letterhead are:

  • Top: 1.5″
  • Bottom: 1″
  • Left/Right: 1″

This leaves plenty of room for your content.

Step 6: Add Page Numbers

Page numbers lend an official quality to documents. To add them:

Click Insert > Page number, then choose a location and style. The page number should appear on all pages.

Step 7: Save as a Template

Once your letterhead design is complete, save it as a template within Google Docs:

  1. Click File > Save as
  2. Change the title to something like “My Company Letterhead”
  3. Under “Save as type,” choose Google Docs Template (.gdoc)
  4. Click Save

Now you can generate new documents pre-formatted with your letterhead design.

Step 8: Set as Default Template (Optional)

To automatically apply your new letterhead design template to all new documents:

  1. Open a new blank document
  2. Click Template in the menu bar and choose your custom letterhead template
  3. Click File > Set as default template

Customizing Your Letterhead Design

Once you have a basic letterhead template, it’s easy to give it small tweaks over time. Some ideas:

Change Colors: Modify colors like your logo, text, borders, etc. But don’t stray too far from your brand colors.

Update Business Details: Keep info like addresses and phone numbers current. Outdated details look unprofessional.

Refresh for the Season: Add seasonal motifs like summer leaves or winter snowflakes. This keeps your letterhead looking timely.

Highlight Services/Products: Occasionally showcase or announce services, products, awards etc. But don’t overload the design.

Best Practices for Business Letterheads

When designing and using a business letterhead, keep these guidelines in mind:

  • Keep it simple and professional: Avoid complex graphics or embellishments. Prioritize clear communication over flashy design.
  • Use it consistently: Apply your letterhead to all external hard copy communications for a unified company image.
  • Print on high-quality stock: Investing in nice paper makes an impression and prevents ink from bleeding.
  • Store templates securely: Limit access to your letterhead files to prevent unauthorized use or changes.

Creating a polished, branded letterhead is easy with Google Docs. Use this tutorial to craft a template that elevates your business correspondence and makes the right impression. Reach out with any questions!