How to Change Capitalization or Letter Case in Microsoft Word

874871 How to Change Capitalization or Letter Case in Microsoft Word

Microsoft Word provides several easy ways to change the capitalization or letter case of text. This can be useful when you need to format titles, headings, acronyms, or quotes.

Use the Change Case Button

The easiest way to change case is using the Change Case button on the Home tab.

To use it:

  1. Select the text you want to change
  2. Click the Change Case button (it looks like Aa)
  3. Choose an option:
  • Sentence case: Capitalizes first letter of each sentence
  • lowercase: All lowercase letters
  • UPPERCASE: All capital letters
  • Capitalize Each Word: Capitalizes first letter of each word
  • tOGGLE cASE: Alternates case of letters

Here is an example:

the quick brown fox jumps over the lazy dog

Sentence case:  
The quick brown fox jumps over the lazy dog

the quick brown fox jumps over the lazy dog


Capitalize Each Word:  
The Quick Brown Fox Jumps Over The Lazy Dog

ThE qUiCk bRoWn fOx jUmPs oVeR ThE LaZy dOg

Use the Keyboard Shortcut

An even faster way is to use the Shift + F3 keyboard shortcut:

  1. Select the text
  2. Press Shift + F3
  • Toggles between lowercase, UPPERCASE, Capitalize Each Word, and Sentence case

This shortcut is great for quickly cycling between common cases.

Change Case in the Font Dialog Box

For more formatting options, open the Font dialog box using Ctrl + D and go to the Font tab.

Choose formatting like:

  • Small caps: Lowercase letters appear smaller
  • All caps: All letters upper case

Fix Case Issues

If you have improperly capitalized text, use the tOGGLE cASE option to quickly fix issues.


Changing case in Word is easy using the ribbon tools, keyboard shortcuts, and font dialog box. Master these techniques to efficiently format text.

Summary of Steps

Here is a quick summary of the methods covered:

  • Change Case button (Home tab)
  • Shift + F3 shortcut
  • Font dialog box (Ctrl + D > Font tab)
  • tOGGLE cASE to fix errors

Take advantage of these built-in Word features to properly capitalize text and titles without having to manually retype anything.

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