How to Add Chicago Style Footnotes in Microsoft Word

544257 How to Add Chicago Style Footnotes in Microsoft Word

Chicago style footnotes are a specific type of footnote formatting that is commonly used in academic writing. Adding footnotes in Chicago style to a Microsoft Word document only takes a few simple steps.

What Are Chicago Style Footnotes

Chicago style footnotes serve two main purposes:

  • To cite sources used in an academic paper
  • To provide additional commentary or information

Unlike other footnote styles, Chicago style footnotes have specific formatting rules:

  • Footnotes are numbered consecutively throughout the paper
  • The note number is superscripted
  • Footnote text is indented and single spaced

Using this specific Chicago style footnote format creates consistency and enhances readability.

Step 1: Enable the References Ribbon

The first step is to enable the References ribbon in Microsoft Word, as this contains the tools to insert footnotes:

  1. Click on the Home tab
  2. Locate the Ribbons section
  3. Check the box next to References to enable it

Once enabled, the References ribbon will appear in your Word toolbar.


Step 2: Insert a Footnote

With the References ribbon now enabled, you can insert a footnote at any point in your document:

  1. Place your cursor where you want the footnote marker to appear (usually at the end of a sentence)
  2. On the References ribbon, click Insert Footnote

This will automatically insert a footnote marker in the text and create the footnote space at the bottom of the page.

Step 3: Type Your Footnote

The cursor will automatically be placed in the footnote area at the bottom of the page. Type your full footnote here following Chicago style rules:

  1. Author First Name Last Name, Title (City: Publisher, Year), Page Number.
  2. Additional commentary can also be included in the footnote. Make sure to indent the first line and single space.

For example:

John Smith, Chicago Style Guide (New York: Press, 2023), 15. Further information on Chicago style can be found in this source.

Step 4: Add More Footnotes

As you cite additional sources throughout your paper, simply repeat Steps 2 and 3 to consecutively number and format new footnotes.

For example, your second footnote would be marked with the number 2 in superscript to differentiate it from the first footnote marked with a 1.

Microsoft Word automatically numbers footnotes in the correct order.

Customizing Your Footnotes

If you want your footnotes to have custom formatting, there are a few additional steps:

Change Number Format

The default footnote numbering format is numeric (1, 2, 3). To change to a different number format like Roman numerals:

  1. On the References ribbon, click the Footnotes Dialog Box Launcher (small arrow)
  2. Click the Number format dropdown
  3. Select your preferred number format
  4. Click Apply

Use Custom Footnote Symbols

To use symbols or custom characters instead of numbers for your footnotes:

  1. Open the Footnote and Endnote dialog box
  2. Click Symbol…
  3. Select the symbol you want to use from any available font
  4. Click Insert then Apply

You can repeat this to add additional custom footnote symbols.

Creating Chicago Style Footnotes in Word

And that’s it! With just a few clicks, you can start adding Chicago style footnotes to Word documents. Using the references tools properly formats the notes and makes editing easy.

Consistency in footnote formatting is key for academic papers. By mastering how to create Chicago style footnotes in Word, you can save time on citations and focus on developing the content.

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