How to Add Checkboxes to Word, Apple Pages, and Google Docs

865540 How to Add Checkboxes to Word, Apple Pages, and Google Docs

Checkboxes are a useful way to create interactive forms, surveys, questionnaires, and to-do lists. Whether you use Microsoft Word, Apple Pages, or Google Docs for your documents, adding checkboxes is simple with just a few clicks.

In this comprehensive guide, we’ll walk you through the steps to insert checkboxes in Word, Pages, and Google Docs.

Benefits of Using Checkboxes

Before we dive into the step-by-step instructions, let’s look at some of the key benefits of using checkboxes in your documents:

  • Interactivity – Checkboxes allow readers to click to check or uncheck options, making documents more engaging.
  • Clarity – Checkboxes clearly indicate selected and unselected options, improving comprehension.
  • Organization – Grouping related options with checkboxes keeps information orderly and structured.
  • Progress tracking – Checkboxes show status at a glance, allowing progress monitoring.
  • Data collection – Checkbox choices can be analyzed to gather user preferences and feedback.

Add Checkboxes in Microsoft Word

Adding checkboxes in Word requires enabling the Developer tab first. Here is the process:

  1. Open your Word document and click on the “File” tab.
  2. Select “Options” and then click “Customize Ribbon” in the left panel.
  3. Under “Main Tabs,” check the box next to “Developer” and click “OK.”

The Developer tab will now be visible in the ribbon. To insert checkboxes:

  1. Place your cursor where you want the checkbox.
  2. Go to the Developer tab and click the “Check Box Content Control” icon.
  3. A checkbox will be inserted. Copy and paste it to add more checkboxes.
  4. To check or uncheck, click the box to toggle the state.

That’s all there is to it! Now you can create surveys, feedback forms, and task checklists with interactive checkboxes.

Add checkboxes in word

Insert Checkboxes in Apple Pages

Pages also allows adding checkboxes without too much effort. Follow these steps:

  1. Open your Pages document and place the cursor where you want the checkbox.
  2. Click the “+” icon to open the shape insertion panel.
  3. Select the checkbox under “Symbols” and click “Insert.”
  4. Drag the corners to resize it if needed.
  5. Copy and paste to insert more checkboxes.

While Pages checkboxes can’t be checked interactively like in Word, you can still print documents with these checkboxes for paper forms.

Add checkboxes in Apple Pages

Create Checkbox Lists in Google Docs

Google Docs makes it very simple to add checkboxes with just a click. Here is how to do it:

  1. Open your Google Doc and enter your list items over separate lines.
  2. Select the lines you want to make into checkboxes.
  3. Click the “Bullets” icon in the formatting toolbar.
  4. Select the “Checkboxes” icon in the dropdown.

The selected lines will now display with checkboxes! What’s great is that these checkboxes are fully interactive, allowing users to check and uncheck by clicking.

For mobile users, you can add checkboxes in the Google Docs Android and iOS app the exact same way.

Add checkboxes in Google Docs

Customizing Checkbox Appearance

You can customize the appearance of checkboxes in Word, Pages, and Google Docs by:

  • Changing font style and size
  • Altering checkbox size
  • Using color, borders, and shading
  • Inserting images instead of standard shapes
  • Aligning checkboxes left, right or center

Experiment with the formatting options to create checkboxes tailored to your needs.

Use Cases for Checkboxes

Now that you know how to add checkboxes across Word, Pages, and Google Docs, let’s look at some of the most popular use cases:

  • To-do lists – Track progress by checking off completed tasks
  • Questionnaires – Get feedback by having respondents check options
  • Orders & applications – Allow selection of items, quantities, or variants
  • Tests & exams – Provide a way to answer multiple choice questions
  • Surveys – Get insights through checkbox answer options
  • Polls – Gauge opinions by having readers select choices

The options are endless when it comes to leveraging checkboxes to engage your document users!


Checkboxes are a handy way to boost interactivity, organize information, and collect data right within your Word, Apple Pages, or Google Docs documents.

With the simple steps covered in this guide, you can start incorporating checkboxes across your forms, task lists, questionnaires, and more.

So give it a try today – and don’t forget to have fun getting creative with different checkbox formats and layouts!

Let us know in the comments if you have any tips or tricks for using checkboxes in your documents. And if you found this tutorial helpful, please share it with your friends!

About The Author