Adding a watermark in Microsoft Word for Mac is easy and allows you to customize your documents. Watermarks can indicate a document’s status, prevent unauthorized copying, or simply add visual interest.
Benefits of watermarks:
- Indicate a document is a draft or confidential
- Discourage unauthorized copying
- Add visual interest
- Brand a document with your logo
Types of watermarks:
- Text – Add a text watermark like “Confidential”
- Image – Add a logo or graphic as the watermark
How to Insert a Watermark
Follow these simple steps to insert a watermark in Word for Mac:
- Open the document and select the Design tab
- Click Watermark in the Page Background group
- Choose a preset watermark or create a custom one
Preset text watermarks:
- Draft
- Confidential
- Do not copy
- Sample
Custom text watermarks:
- Type any text
- Customize font, size, color, and transparency
Custom image watermarks:
- Select any image file from your computer
- Customize size and transparency
Customizing Your Watermark
Customize your watermark to suit your needs:
- Text – Enter any text for your watermark
- Font – Choose font type, size, and color
- Transparency – Set transparency level
- Size – Adjust size of text or image
- Layout – Select horizontal or diagonal orientation
Saving Custom Watermarks
Easily reuse custom watermarks between documents:
- With watermark inserted, double click the header
- Select the watermark, go to Design tab
- Click Save Selection to Watermark Gallery
- Name your watermark and click OK
Saved watermarks will appear in the watermark gallery for easy insertion.
Watermark Tips
- Preview before printing to ensure proper placement
- Test different transparency levels
- Use a light watermark color to minimize visibility
- Place diagonally to prevent blocking text
- Add to all pages or just the first
Removing or Editing Watermarks
- Double click the header and select the watermark
- Make edits or delete to remove
Or remove from the Design tab:
- Click Watermark
- Select Remove Watermark
Securing Documents
While watermarks can discourage copying, they do not prevent editing or removing. For stronger protection:
- Password protect the document
- Encrypt the file
- Convert to PDF
Watermarks let you brand and add visual interest to Word documents. Follow the insertion steps to quickly add preset or custom text and image watermarks. Customize font, size, color and more to suit your needs.
