How to Create and Run Macro in Microsoft Word

macro

Microsoft Word is a word processing program that allows users to automate tasks like formatting, spell-checking, and other actions.

Macros are not new to the world of Microsoft Word. They have been present for decades as a way for users to automate tasks by combining a series of actions together and assigning it to a shortcut key.

Macro is a way of shortcutting several different processes that you might do frequently throughout your document.

1. To do it you have to record your action. Go to the View tab, Macros > Record Macro.

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2. Click the Keyboard option.

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3. Then assign your shortcut key for this macro by pressing your keyboard. This can be a shortcut key that’s already assigned to something in Word or you can find a new shortcut key. For example, if we’re going to use Ctrl + Shift + M, that shortcut key is already assigned to Unindent command.

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4. But if we’re using Alt + Ctrl + Shift + M, that shortcut key is currently unassigned. So, we’re going to use it. It is up to you whether you want to use the assigned, unassigned or any other combinations.

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5. Click Assign and Close.

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6. Now you can see that the cursor has got a cassette icon next to it. That means it’s going to record any of the actions that you currently do from here on until you stop recording.

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7. For this macro example, we’re going to highlight a word, change the font, size, and make it italic..

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8. Once you’re finished, go back to Macro > Stop Recording. Once you’ve stopped recording, your cursor will go back to the default.

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9. To test your macro, highlight another word in your document and press your shortcut key. Ours was Alt + Ctrl + Shift + M. You can see that macro works brilliantly.

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10, If you decide that macro is not for you or the shortcut key is incorrect, go back to Macros > View Macros.

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11. You can see your macro appears here and click Delete.

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Once you’ve done that, you’re free to use that shortcut key all over again to develop another set of actions.

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