How to Create a To-Do List in Google Docs

431943 How to Create a To-Do List in Google Docs

Google Docs is a versatile tool that allows you to create all kinds of documents, including to-do lists. With Docs, you can easily organize your tasks, set due dates, assign them to others, and track progress.

Why Use Google Docs for To-Do Lists

Here are some of the key benefits of using Google Docs to create to-do lists:

  • Accessibility – You can access your to-do list from any device through the Google Docs app or web browser. This makes it easy to view and update tasks on the go.
  • Collaboration – Multiple people can view and edit the Docs to-do list simultaneously, allowing teams to collaborate seamlessly.
  • Integration – Docs integrates well with other G Suite apps like Gmail and Calendar, allowing you to turn emails into tasks or set due dates.
  • Customization – You have a lot of formatting options to customize the look and feel of your to-do list.

Step-by-Step Guide to Building a To-Do List

Follow these simple steps to create an effective to-do list in Google Docs:

1. Create a Blank Doc

Open Google Docs and create a new blank document. Give it a title like “My To-Do List”.

2. Add Columns

Structure your list by adding columns for:

  • Task name
  • Assigned to
  • Due date
  • Status

Select the rows and columns, then click Table > Insert table from the toolbar to add columns easily.

3. Include Checkboxes

Checkboxes allow you to tick tasks as completed. To add them:

  1. Place cursor where you want checkboxes
  2. Click Insert > Checkbox
  3. Add your task next to the checkbox

4. Set Due Dates

Adding due dates allows you to:

  • Prioritize urgent tasks
  • Schedule your workload
  • Ensure tasks get completed on time

To add due dates:

  1. Highlight a task name
  2. Click Insert > Date and select the due date

5. Assign Tasks

To assign tasks:

  1. Type the name of the assignee beside the task
  2. Notify them by emailing the doc or sharing the link

6. Add Status Labels

Visually indicate task status using text formatting:

  • Bold or highlight for pending tasks
  • Strikethrough for completed tasks
  • Italics for deferred or low priority tasks

7. Set Reminders

You can set Google Calendar reminders for important to-do items:

  1. Right click on the due date
  2. Select Add calendar event
  3. Set reminder options in the pop-up

8. Sort by Due Date

Organize your list by sorting tasks chronologically:

  1. Select the entire table
  2. Click Table > Sort by column
  3. Select due date column

This groups tasks by due date with most urgent tasks on top.

Extra Tips

  • Use bold text and headings to highlight important tasks
  • Separate long task lists into sections using headings
  • Add notes under tasks for extra context
  • Enable version history to track changes
  • Set viewing/editing permissions for privacy


Creating to-do lists in Google Docs is incredibly simple and versatile. With its user-friendly interface and ability to collaborate in real-time, Docs is the perfect tool to organize tasks and boost productivity for teams and individuals alike.

Implement these best practices for making the most of Google Docs for your to-do list needs! Let us know in the comments if you have any other tips or tricks for managing tasks in Google Docs.

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