How to Backup Google Docs (Using 4 Different Methods)

Backing up your Google Docs is critical to prevent losing important files and data. There are a few different methods you can use to backup Google Docs, each with their own pros and cons. In this article, we will explore 4 popular techniques to backup Google Docs.

1. Manually Download Google Docs

The simplest way to backup Google Docs is to manually download the files to your computer. Here are the steps:

Go to Google Drive and login

Select the Google Docs you want to backup
- To select all, press Ctrl/Cmd + A
Right click and choose Download

Save the zip file on your computer, external hard drive, or backup service

Pros:

Simple process that anyone can follow

Downloads original Docs format

Cons:

Time consuming for backing up many files

Need to repeat process for periodic backups

2. Use Google Takeout to Export Google Drive

Google Takeout allows you to export all files from your Google Drive, including Docs.

Here is the process:

Go to takeout.google.com
Deselect all services except Google Docs
Choose export frequency and file type

Click Next and then Create Export
When export is ready, download backup and save

Pros:

Exports all Docs automatically
Can schedule periodic backups

Cons:

Exports Docs in standard formats, not original format
Can take time to process if you have lots of files

3. Sync Google Drive Folder

You can use backup software to continuously sync your Google Drive folder with another location. Some options are:

The steps involve:

Install the backup software
Login to your Google account

Choose which folders to sync
Select destination to sync the Google Drive folder to

Pros:

Real-time continuous backup
Works automatically in the background
Maintains original Doc formats

Cons:

Software installation required
Only backups files in your Drive folder

4. Use a Cloud Backup Service

There are cloud backup services that can automatically backup your Google Drive:

SpinOne

The steps involve:

Create an account with a cloud backup provider

Install backup software or login through web browser
Choose Google Drive backup option
Configure schedule and destination

Pros:

Automated scheduled backups
Storage scales easily for large Docs

Extra protection against ransomware

Cons:

Paid subscriptions required

Backs up to cloud, not local storage

Conclusion

Backing up your important Google Docs provides an extra layer of protection and redundancy. There are a few easy methods you can use from manual downloads to automated cloud backup. Consider which approach fits best based on your specific needs and requirements.

The key is to implement one or more backup strategies to ensure your Google Docs are properly protected. Test restoring backups periodically to verify the process is working correctly. Your productivity and peace of mind will be improved knowing your critical files have a backup available if ever needed.