How to Add an Appendix to a Table of Contents in Microsoft Word

792904 How to Add an Appendix to a Table of Contents in Microsoft Word

Adding an appendix to the table of contents in Microsoft Word is easy if you use the same heading style as the rest of your document. However, sometimes you may need to use a different heading style for the appendix. Here’s how to include an appendix in the table of contents when you can’t use the same style.

Set Up Heading Styles

Before creating your table of contents in Word, set up your heading styles:

  1. Apply heading styles – Use Heading 1, Heading 2, etc to format section headings in your document. These will populate your table of contents.
  2. Format appendix headings differently – If your appendix titles don’t match your heading styles, format them with a different style like Heading 6 or Heading 7.

The key is to apply styles consistently to both your headings and appendix titles. Don’t just use bold or manual formatting.

Insert the Table of Contents

Once your headings are styled, insert your table of contents:

  1. Place your cursor where you want the table of contents to appear
  2. Go to the References tab
  3. Click Table of Contents
  4. Click a built-in table of contents style to insert it

The table of contents will now include all text formatted with Heading 1-3 styles.

Customize the Table of Contents

If your appendix headings use a different style than Heading 1-3, they won’t appear in the table of contents. To fix this:

  1. Right-click the table of contents
  2. Click Update Field
  3. Click Update entire table when prompted

This will refresh the table of contents to pick up your appendix headings too.

If that doesn’t work:

  1. Right-click the table of contents again
  2. Click Edit Field
  3. Update the table entry field code:
TOC \o "1-3" \h \z \u \t "Appendix,6"
  • This code means:
  • Include headings with outline levels 1-3
  • Add appendix headings formatted with Heading 6 style
  1. Click OK to apply the changes

Now your appendix headings will appear alongside the other headings in the table of contents!

Troubleshooting Tips

If your appendix still doesn’t show up:

  • Confirm the correct heading style is applied to appendix titles
  • Check the spelling and capitalization match the actual appendix text
  • Click in the table of contents and press F9 to force a refresh
  • Update the entire table of contents again

You can also manually edit the table of contents to add appendix entries, but this won’t sync automatically.

Additional Formatting

Customize the look of your table of contents using the Table of Contents dialog box:

  • Change text formatting or theme
  • Alter the indentation or tab leader style
  • Show more or fewer heading levels
  • And more

Review the final table of contents before finalizing your document to ensure it’s complete. Then you can generate a PDF or print your Word doc with all headings and appendices referenced in the front matter table of contents.

Benefits of Using Tables of Contents

Adding a table of contents in Word has many benefits:

  • Structured outline – Provides a clear, organized overview of document contents
  • Navigation aid – Enables easy navigation by page number to specific sections
  • Professional appearance – Gives documents a polished, professional look
  • Consistent formatting – Applying heading styles ensures uniform formatting
  • Theme coordination – Tables inherit document theme colors and fonts
  • Convenience – Table updates automatically as document changes
  • Customization – Many options to tailor to your needs
  • Exportable – Table links and structure preserved when exporting to PDF

Tables of contents are the standard for formal reports, books, legal documents, long manuals, and APA/MLA papers. And in Word, building one only takes a few clicks once your document is properly styled and structured.

Frequently Asked Questions

Here are answers to some common questions about adding appendices to tables of contents in Word:

What if my appendices use Roman numerals instead of letters?

You can format appendix headings with roman numerals using the same steps. Just update the table of contents field code to match your numbering style:

TOC \o "1-3" \h \z \u \t "Appendix i,6" 

Why does my appendix appear in the wrong nesting level?

Check that the appendix heading level matches the style level referenced in the field code. Heading 6 = level 6 nesting.

Can I add dots or lines between the appendix and page number?

Yes, customize the TOC 6 style to enable leader dots using the Modify dialog box.

What if I have multiple appendices?

As long as you use the same heading style for all appendices, they will be included in the table of contents together.

Why are hyperlinks not working in my appendix?

For hyperlinked table of contents entries, make sure heading styles are applied properly to appendix titles.


Adding appendices to your Word documents is a great way to share supplementary content without interrupting the main text. And including your appendices in the table of contents along with other headings provides a complete, easy-to-navigate document structure.

By taking the time to apply heading styles to your appendix titles and customize your table of contents, you can automatically generate a polished table of contents that meets the specific needs of your document. Your readers will thank you for the enhanced clarity and organization.

So don’t settle for a table of contents that omits relevant content. Use the flexible tools in Word to build a truly comprehensive and useful document map every time.