5 Ways to Insert Equations in Microsoft Word

71126 5 Ways to Insert Equations in Microsoft Word

Microsoft Word is a versatile word processing software that allows users to create professional documents with ease. One of its many useful features is the ability to insert equations, which comes in handy for scientific, mathematical, or technical writing.

In this blog post, we will explore 5 simple yet effective ways to insert an equation in Word. Whether you want to add a chemistry formula, physics equation, or math expression, these methods will help you do it with just a few clicks.

Step 1: Use the Default Equation Editor

The easiest way to add an equation is by using Word’s built-in Equation Editor. Here’s how:

  1. Place your cursor where you want the equation to be inserted
  2. Go to the “Insert” tab on the ribbon
  3. Click the “Equation” button – it looks like a math symbol
  4. The Equation Editor box will appear. Type your equation here using LaTeX formatting or the symbols menu
  5. When done, click outside the box to insert the formatted equation into your document

With the Equation Editor, you can build all sorts of mathematical expressions complete with fractions, integrals, matrices, and Greek letters. It may take some getting used to but is very versatile once you learn it.

Step 2: Draw Equations by Hand

If you prefer to handwrite an equation using a mouse, tablet, or touchscreen, Word also lets you do that:

  1. Go to the “Insert” tab then click the arrow below the “Equation” button
  2. Select “Ink Equation” near the bottom of the drop-down menu
  3. Write out your equation using a stylus, mouse, or finger in the box
  4. Word will convert your handwritten math expression into text form
  5. Click “Insert” once it accurately detects your handwriting

This works well for quick one-off equations without having to learn LaTeX code. The handwriting recognition may not be 100% accurate for complex formulas though.

Step 3: Insert Common Equations from the Gallery

For frequent equations, Word has an equation gallery with common math expressions and symbols already built in:

  1. Go to “Insert” then click the “Equation” button
  2. Browse through the equations under the “Symbols” group
  3. Hover over an equation to preview it, then click to insert
  4. The gallery includes equations for math, physics, chemistry, and more

Using the equation gallery saves time instead of building formulas from scratch. You can also save custom equations to the gallery for reuse later.

Step 4: Automate Equation Insertion (Advanced)

If you work with the same equations often, you can automate insertion for efficiency:

  1. Open the “Word Options” dialog via File > Options
  2. Go to “Customize Ribbon” then choose the “All Commands” tab
  3. Scroll and find the “EquationEditor” command under “Commands Not in the Ribbon”
  4. Add it to your Quick Access Toolbar and/or ribbon for one-click access

Now instead of navigating to Insert > Equation every time, you can insert equations with a single click! This method does require customizing Word’s interface but will save you lots of time once set up.

Step 5: Use an Add-In (Third Party Option)

Finally, third-party add-ins are available that enhance Word’s equation capabilities:

  • MathType adds advanced math typesetting features
  • Chem4Word lets you build chemistry equations and formulas
  • LaTeX4Word supports LaTeX math code for equation creation

These plug-ins generally offer more specialized tools than the native Equation Editor. However, they are paid add-ons rather than built into Word.

So try out the add-ins if the basic tools are not meeting your equation needs.


Whether you’re a student or professional, knowing how to insert an equation in Word is a valuable time-saving skill. Use the built-in Equation Editor for general math expressions or take advantage of the equation gallery’s ready-made formulas. Consider add-ins if you require advanced technical typesetting.

With these 5 methods, inserting equations into Word documents is quick and seamless. So put your math hat on and start using equations in Word today!