How To Paste in Microsoft Word without Formatting on a PC or Mobile Device

321947 How To Paste in Microsoft Word without Formatting on a PC or Mobile Device

Copying and pasting text from websites or other documents into Microsoft Word can be frustrating when unwanted formatting comes along with the text. Fonts, font sizes, colors, and other formatting can make the pasted text stand out from the rest of your document. Fortunately, there are a few easy ways to paste text into Word without bringing the formatting with it.

Paste Without Formatting on a PC

Here are the main options for pasting plain text by removing formatting in Microsoft Word on a Windows PC:

Use Keyboard Shortcuts

The fastest keyboard shortcut for pasting text without formatting is:

  • Ctrl + Shift + V – This will paste the text in the same style as the surrounding text.

You can also try:

  • Ctrl + Alt + V then select Unformatted Text from the paste options.

Change Default Paste Setting

To set plain text as the default paste option:

  1. Go to File > Options > Advanced
  2. Under Cut, copy, and paste, change the default to Keep Text Only

Now regular Ctrl + V pasting will avoid formatting.

Use Paste Options Button

If you have the paste options button enabled, you can click on it after pasting to select Keep Text Only. To enable this button:

  1. Go to File > Options > Advanced
  2. Check Show Paste Options button when content is pasted

Paste Into Notepad First

An easy trick is to first paste into Notepad, then copy the plain text back out and paste into Word.

Paste Without Formatting on Mobile

Pasting text without formatting on mobile devices works a bit differently:

Android

On Android, paste into another app like email first, then select Paste as plain text. Copy that text and paste it into Word.

iPhone

On iPhone, use the keyboard shortcut Shift + Option + Command + V to paste without formatting. Or long press then choose Keep Text Only.

Tips for Pasting Clean Text

Here are some additional tips:

  • Double check pasted text for hidden formatting
  • Use markdown when writing natively in Word for clean formatting
  • Try a text replacement app to automatically strip formatting

Summary

Pasting unwanted text formatting in Word can be annoying, but is easily avoidable. Use one of the above keyboard shortcuts, change default settings, enable advanced options, or paste text into an intermediary app. Following these simple tips will have you pasting clean text into Word documents in no time.

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